Be clear and considerate
The effectiveness of communication can be achieved in many ways, do not neglect any, from the most obvious, such as the use of a clear language, short sentences, and paragraphs, even in short, without having to give up to include the information you consider necessary. The information in question includes language, indentations, line spacing and many more. Above all, try to be brief, simple and clear.
Use a formal and courteous tone: Communicative courtesy is not only in the friendly tone but in taking care of all these formal details. In any case, always use a courteous and respectful tone. Avoid too direct style, aggressiveness and also overconfidence.
Do not neglect the documentation: Sometimes it will be necessary to make a preliminary draft and obtain the necessary documentation so that the letter can include rigorous data or other information. In turn, it tries to adapt its content and tone to the profile of the recipient, which can also extricate you from collecting data, especially when there are cultural differences.
The use of adverbs
Showing interest in the recipient does not mean overconfidence. It will be enough with the use of adverbs, as “really”, or completely, say, offering benefits (bonuses or discounts) or showing consideration when arranging an appointment in a place that suits you. Let’s also learn communicative strategies so that business relationships flow better, such as avoiding disagreement by seeking agreement or, say, leaving the receiver free to reflect (on the letter) that we understand that he/she can’t satisfy our request.
By paying attention to the 5 tips above, making a good business letter is not a dream anymore. Start writing so you will understand directly how to write a business letter well.