• Making a Branded Company-Wide Email Signature

The Top Five Benefits of Making a Branded Company-Wide Email Signature

Providing the perfect platform to include additional information, boost visibility, and cultivate branding, email signatures are currently very useful business tools. Considering that 82% of marketing managers actively use email signatures within their businesses, this is one of the most effective ways that you can help improve your organization’s digital communication streams.

You might be wondering, apart from sharing information, what is the point of including a business-wide email signature for all my employees? In this article, we’ll address that question and more, demonstrating the main benefits that you can expect from creating a business-wide email signature.

We’ll be covering the following benefits:

  • Company Branding and Voice
  • Marketing Purposes
  • Professionality and Trust
  • Cross-Sell Opportunity
  • Internal Structure

Let’s get right into them!

Company Branding and Voice

When everyone at your company uses the same email signature template, you’re able to effectively implement your organization’s branding into every email that you send. Instead of having different colored designs and a range of styles, one continual email signature will ensure that your company emails become recognizable.

If your business has many different people dealing with one client, perhaps moving them from department to department, makes sure that the client is able to recognize that they’re still speaking with someone from the company. Whether it be through the inclusion of a company logo or a color scheme that is carried across all banner communications, you’ll be able to create a cohesive email brand for your business.

Considering that 72% of marketing managers think that branding is more important than the content itself, creating a continual brand that is displayed across all of your mediums (including email) is vital.


Marketing Purposes

Every single day, the average office worker will send roughly 40 emails, contributing to the over 370 billion emails that are sent every year. With this huge influx of digital communication, it’s a regular occurrence that your employees will be sending emails out to customers on a daily basis. Due to this, you can treat these emails as a form of marketing.

Instead of having a generic email without a signature that adds nothing to the email, treat your business email signature as an additional way to advertise. With all of those emails sent out every single day, you’re able to put your brand in front of an additional audience, helping you get more leads and increase your brand visibility.

Make sure that what you’re putting in front of your customers is as detailed and useful as possible for your business – it’s free marketing!

Professionality and Trust

Nothing says ‘I don’t care about this email, and I definitely didn’t proofread it’ more than ‘Sent from X’s iPhone’. Leaving the default email signature on business emails instantly makes your employee come across as unprofessional, decreasing the perceived value of the email that they’ve sent out.

If you want to make sure that all of your business communications come across as professional as possible, then including a branded company-wide signature is one of the best ways of doing so. Not only does this avoid the professionality problem altogether, but it also ensures that you have every opportunity to make a good impression over this digital medium.

Additionally, if you’re emailing customers, the company banner on each of the emails that they receive will help to build trust. An email that doesn’t have one can often come across as less trustworthy than one that includes an email signature.

On the other hand, emails with branded signatures can enhance your client’s trust in your brand. Consistent signatures among all of your employees give your client a sense of organization and uniformity, which would definitely make them trust your company more. If you’re looking to build trust with your audience, this is one of the most effective ways of doing so.

Cross-Sell Opportunity

Much like how email signatures can be used for visibility marketing, they can also be used for direct marketing. If you include a link to a product or your service within your email signature, you’re able to include a digital marketing lead in every single email that you send out.

While the conversion rate from an email signature will be low, it’s still worth putting it there. Especially considering that an HTML email signature generator allows you to edit and construct your signature however you would like, this is the perfect opportunity to get your services out there. Even just a ‘Book a meeting with me’ button is a fantastic way of starting the sales funnel and ensuring future success. It also presents the perfect opportunity to offer your existing clients a sneak preview of your upcoming products and services.

Internal Structure

Especially in the modern age of remote working, it’s not uncommon to have employees that work for the same company located all over the world. Due to this, internal co-workers might not actually know much about other people with whom they come into contact within the organization. If this is the case for your business, then having a business signature that has space for the employee’s name and their role will help them share where they are positioned in the company with other people they email.

This implemented role system will make sure that everyone knows exactly who they’re talking to when emailing someone else in the organization, as well as their current role in the company. From avoiding stepping on anyone’s toes to giving useful context to employees, this is a great aid to implement for your teams.

Final Thoughts

Business-wide email signatures provide a cohesive base from which all digital communications crafted by a business can be sent. Instead of including no extra information within your emails, the signature ensures that anyone that contacts your business knows everything they need to.

From the employee’s name and role to more information about your business and even a sales link, business email signatures are a comprehensive tool that can include vital details about your organization.


Guide how to add email signature in Outlook, Gmail, Yahoo, Hotmail

With social networking and instant messaging applications, email is still considered one of the most effective means of communication by professionals around the world. In this digital world, e-mail signing plays a significant role because when using e-mail signatures, it is not necessary for the user to provide contact information and the site each time they receive each recipient to whom they send emails.

Also, the e-mail allows the user to establish a strong relationship with his customers as part of identification and branding. Once the signature is created, it will appear at the end of each email. You can use this signature to promote yourself or your organization.

An email signature will help you to:

  • Add your profession.
  • Show that you are trying to connect and communicate.
  • Help people find your business and communicate with you.
  • People get to know you quickly and your business.
  • Helps in branding your business.
  • It is a great place to expose your business logo.

There are many ways to create an electronic signature that will leave you with a lasting impression and allow you to build new business relationships.

The most straightforward and most common way to create a signature is by using the tool provided by Gmail, Hotmail, Yahoo, and Outlook.

GMAIL Email Signature

Adding a signature to your Gmail is a straightforward process. All you need to do is click the Gmail button and select Settings. Scroll down and enter the signature in the Signature field. Basic text signatures are fairly simple, but you can also create more advanced signatures that include formatted text, logos, and links.

The first step is to curate a professional and engaging Gmail signature that catches the attention of users, even after scanning the subject of your email and deciding to continue or not to read it.

Step by step, how to create a Gmail professional signature. With Google, you can create a fast and easy Email signature.

Step 1: Locate the Signature icon

The first thing to do is log in to your Gmail account.

And then:

  1. Look for the gear symbol.
  2. Click on Settings
  3. Scroll to the “Signature” field.
add your Email signature in Gmail

add your Email signature in Gmail

Step 2: Enter your information, provide your contact information such as

  1. Full Name
  2. Your phone number.
  3. Your website.
  4. Your title or job occupation.

Step 3: Format the information

It is now time to decide on the characters, colors, and dimensions of the text:

Step 4: Add links

Direct users to your site by adding an active link.

To do this:

  1. Select the text you want to connect.
  2. Click on the “link” icon.
  3. Enter the URL.
Gmail Email signature - adding links

Gmail Email signature – adding links

Step 5: Add your company logo to Gmail Email signature

At the end of the email signature, it is essential to keep your email look formal and professional, therefore we recommend adding your company logo. Keep your logo less than 500 pixels wide.

To do this:

  1. Click on the “insert image” icon.
  2. Select “Upload”
  3. Choose the logo file from your computer. Select Png, Jpg, or animated Gif format.

Hotmail Email signature

Step 1 – sign in to your Hotmail email account

When you’re ready to set up your email signature, sign in to your Hotmail email account using a web browser. In the top right corner, locate the settings icon, click it and select Options.

Hotmail Email signature

Hotmail Email signature

Step 2 – select Sign Email

In the drop-down menu under Mail, then choose Design, select Sign Email.

Step 3 – Type in your information

Type in the new signature or updated signature into the text box provided and check the two boxes at the top to include your signature in new messages, submissions, and replies. Look for click save at the top of the page and click it.

Email signature HTML format

Email signature HTML format

Step 4 – sent in HTML format

Make sure your emails are sent in HTML format and not in plain text. In the left menu, under Mail, Design, select Message Format. Make sure that “Write messages in this format” is set to “HTML” instead of “Simple text.” Click Save.

Click to write a new email and see the new signature in action.

Yahoo Email signature

Want to know how to add your signature to Yahoo Mail? This tutorial will give you a simple guide to creating your signature, which appears at the end of each email you send. If you do not have a Yahoo email account, you must create a new Yahoo email account.

Step 1 – sign in to your Yahoo email account

Enter the Yahoo home page URL on your browser, click send, and select the email icon that comes up in the top right corner of your screen.

Access Yahoo Mail using the login option after entering your username and password, if you have an existing account or create a new yahoo account.

Yahoo Email signature

Yahoo Email signature

Step 2 – go to settings

Once logged in, open the drop-down menu that appears next to your name, select it and go to settings. Choose to write the email that appears on the right side of the screen.

Step 3 – add the new signature

Now, to add the new signature or to modify the existing signature, go to the accounts shown at the bottom of the screen.

Step 4 – enter the desired text and logo

After selecting this option, enter the desired signature in the space provided for the signature text in the empty box (with the address if you want to display your address and website each time).

Yahoo Email signature

Yahoo Email signature

Outlook Email signature

The first step to creating a signature in Outlook is to set up an Outlook email if you don’t already have one. With Outlook, your signature offers you a lot of varieties such as text, a logo, images, handwritten signature image or even an electronic business card. You can create an automatically added signature for all sent messages (i.e., configure and search for it) or create your signature and add it manually as needed.

Here’s the step-by-step guide to setting up your Outlook signature.

Step 1 – Create your signature:

Create your signature and choose when to add it to your Outlook emails. Open a new e-mail message.

Step 2 – select Signature

Go to the “Message” menu and select Signature> Signatures

Outlook Email signature

Outlook Email signature

Step 3 – Input a name

In Select a signature to edit, choose New, and in the New Signature dialog box, Input a name for the new signature to create.

Step 4 – enter the signature

In the Edit Signature section, enter the signature. You can adjust the font, size, colors, and text alignment. You can use Word to format the text of the email signature if you want to add bookmarks, tables, or margins. Then type the signature into the Edit Signature box. Alternatively, you can copy and paste it.

Step 5 – default signature

Choose the default signature and set the following signature options:

  • In the Email Accounts drop-down list, select an email account to use with your signature. You can specify distinct signatures for each email account you have.
  • To have the signature automatically added to all new default messages, select one of your signatures from the New Messages drop-down list. If you do not want to automatically add a signature to new messages, select “None.” This option only applies to new messages, not replies or e-mail redirects.
  • If you desire for your signature to appear when replying and sending an email, select one of your signatures from the Answer / Forward drop-down menu. Otherwise, you accept the default option “none.”
  • Save the new signature by selecting “OK” and return to your message. Outlook will not add the new signature to the first message opened in step 1, even if you choose to apply the signature of all new messages. You will need to add the manual signature to this specific message manually. However, the signature will be added to all future messages. To add the signature manually, go to the Message menu, select Signatures, and select the signature you just created.
Outlook Email signature

Outlook Email signature

Disclaimer: This article is not a substitute for advice from a trained professional. By using this website, you agree that DesignFreeLogoOnline cannot and will not be held liable for any action taken as a result of using the information in this article.

Receiving Emails from DesignFreeLogoOnline

How To Receive Emails from DesignFreeLogoOnline

Sometimes emails end up in the spam folder. That can happen for a few reasons, one of them is because of the logo files attached to the email.

In order to avoid blocking our email, it is recommended to add onlinelogomakers@gmail.com and info@designfreelogoonline.com to the list of recipients.

Once you’ve added our email to your trusted email contacts, this will help to avoid our emails accidentally get filed as spam by your email provider. Take a look at how to add our email to your safe list.

Gmail account

  1. Click Contacts along the left side of any Gmail page.
  2. Click “New Contact”.
  3. Type our From address, onlinelogomakers@gmail.com, and info@designfreelogoonline.com into the email address box.
  4. Click “Add”.

Hotmail and Outlook accounts

  1. Click on the menu icon (9 block) on the top left corner.
  2. Now, Click “People”.
  3. And Click “new”.
  4. Type our address, onlinelogomakers@gmail.com, and info@designfreelogoonline.com into the email address box.
  5. Enter DesignFreeLogoOnline in the Name field.
  6. Click “Save”.

Yahoo account

  1. Click “Contacts” along the left side of any Yahoo page.
  2. Click “Add Contact”.
  3. Type our From address, onlinelogomakers@gmail.com and info@designfreelogoonline.com into the email address box.
  4. Enter DesignFreeLogoOnline in the Name field.
  5. Click “Save”.

Disclaimer: This article is not a substitute for advice from a trained professional. By using this website, you agree that Design Free Logo Online cannot and will not be held liable for any action taken as a result of using the information in this article.

2022-04-14T05:18:12+00:001 Comment

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One Comment

  1. joy.jual April 18, 2021 at 5:44 am

    i got good information from here
    keep it up

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